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How To Set Up Your Coffee Shop POS System

coffee shop

Your Point of Sale (POS) system may not be one of the first things that come to mind when setting up your coffee shop. 

But it should be. 

A clunky POS system can slow down your business, and frustrate your customers. Small details like this can lead to poor customer service, which costs business billions of dollars every year

Additionally, it can be difficult and time-consuming to train new employees to use a complicated POS system.

Your employees need to focus on taking care of your customers, and delivering world-class customer service. Not fighting with a POS system.

To do good business, you need a POS that can handle transactions quickly, and is user-friendly.

Why your coffee shop needs an iPad

iPads have revolutionized the way that small businesses conduct transactions. There are many benefits to using an iPad as your POS system.

Studies show that almost 10% of Americans no longer carry cash, and a whopping 50% carry $20 or less.

This means that, in order to be competitive, even a small, local coffee shop needs a POS that can perform credit and debit transactions. 

That said, traditional POS computer systems can cost upwards of $20,000! At $500-$800, an iPad is simply a much more affordable choice for small businesses. 

Not only is an iPad cost-effective, but it also provides a variety of options.

If you are dissatisfied with the user interface on a particular POS software, you don’t have to get a whole new system. Instead, you can simply try a different POS option.

Choosing the right POS Software

When small businesses first started using iPads as a POS, Square was one of the only options. 

While Square is still popular with many businesses, entrepreneurs now have the ability to choose and customize their POS with what’s best for them.

Here are a couple of our favorite POS apps for your iPad.


ShopKeep was made by small business owners, for small business owners.

This app isn’t just for transactions. It can also track inventory, help calculate staffing needs, and provide sales reports and customer information. 


We love that Clover can accept a wide variety of payment options, including credit, debit, Apple Pay, and Google Wallet. Not only that, but the Clover software makes it easy to create and track customer rewards programs.

One of the coolest features of Clover, however, is its marketing function.

With Clover, you can automate your social media posts to grow your business, reach customers, and promote special offers.

Making it look good

While an iPad is a great POS solution for small businesses, you want to make sure that it looks sharp. 

It’s not a great look to just leave your iPad laying on the counter, or to have employees hand it back and forth with customers.

Instead, you want a setup that makes the iPad look like a permanent, intentional part of your business.

Luckily, there are plenty of iPad stands available to help achieve the right aesthetic for your coffee shop. For instance, a wooden stand can help to reinforce the rustic or earthy influences on your business.

Have you used an iPad as your POS system? What POS software do you like the best? Let us know in the comments!